Data Quality Cycle – QA Report 3

Patient Type Unknown

We created a system for classifying NJH’s role in the patient’s diagnosis or treatment for cancer that identifies 17 kinds of patients that need to be reported to the state registry. Each type requires one or more of the oncology documents, forms, or worksheets. Once the oncology group designates the type of patient, we can begin to determine if there is any missing data and map them to the correct Class of Case for state reporting.  This identification is done three months after diagnosis.

Here is a mock-up of this report:

Dx Date

Last Name

MRN

MD

Patient Type:

6/18/2013

LastName

#######

JETT

(filled in by provider)

 

It is based on these definitions of patient type:

Pt Type

Patient Type Name

Required docs

Class of Case Mapping

1

PathDx Here / Treat Chemo Here

Path Checklist, TNM, Infusion Worksheets

10

2

PathDx Here / Treat Elsewhere / Guiding Rx Here

Path Checklist, TNM

10

3

PathDx Here / Treat Elsewhere

Path Checklist only (Musani patients)

0

4

PathDx Here / Palliative Only Here

Path Checklist, TNM, Date Decided Not to Treat

10

 

 

 

 

5

ClinDx Here / Palliative Only Here

TNM (tissue not obtained), Date Decided Not to Treat

10

6

ClinDx Here / Treat Chemo Here

TNM (tissue not obtained), Infusion Worksheet

10

7

ClinDx Here / Treat Elsewhere / Guiding Rx Here

TNM (tissue not obtained)

0

 

 

 

 

8

Dx Elsewhere / Treat Chemo Here

TNM, Infusion Workshets

20

9

Dx Elsewhere / Palliative Only Here

TNM, Date Decided Not to Treat

20

10

Dx Elsewhere / Treat Elsewhere / Guiding Rx Here

TNM

20

 

 

 

 

11

Recur Dx Here

Recurrance Form, Date Decided Not to Treat

32

12

Recur Dx Here / Treat Chemo Here

Reccurence Form, Infusion Worksheet

32

13

Recur Dx Here / Treat Elsewhere

Reccurance Form

32

14

Recur Elsewhere / Treat Here

Recurrance Form, Infusion Worksheet

32

15

Recur Elsewhere / Palliative Only Here

Recurrance Form, Date Decided Not to Treat

32

 

 

 

 

16

Transfer of Care / Treat Chemo Here 

Transfer to NJH-Dx date, Infusion Worksheets

32

17

Transfer of Care / Palliative Only Here

Transfer to NJH-Dx date, Date Decided Not to Treat

23

 

 

 

 

 

00 – Initial diagnosis at the reporting facility AND all treatment or a deciison not to treat was done elsewhere

 

10 – Dx @ rpt facility and all/part 1st course treatment or decision not to treat @ rpt facility

 

20 – Dx elsewhere & all/part 1st course treatment @ rpt facility

 

32 – Dx & all 1st course elsewhere & pt reports @ rpt facility for recurrence/persistence